Job Opening: Administrative & Adoption Coordinator

After the Races has an open, part-time position available for the right individual who is looking for serious work with a mission and heart. This individual must have excellent written communication and comprehension skills to best represent the organization in a warm, but always professional, manner.

Work will be done during set hours and there must be no conflict of interest between this job and any other positions the applicant might hold. Title: Administrative & Adoption Coordinator General Expectations

• 20 hours per week, Monday–Friday

• Reliable availability during agreed-upon work hours

• Time off must be requested in advance

• In-person onboarding required; hybrid or remote work may be considered once performance and trust are established

• Open, professional communication with the Director
  

Required Skills & Experience (with evidence)

• General knowledge of horses and equine terminology

• Warm, respectful, and professional written communication

• Strong attention to detail and follow-through

• Comfort making phone calls to references, vendors, and (eventually) donors

• Efficient email management and timely responses to inquiries

• Ability to manage multiple systems and platforms without dropping tasks

• Experience scheduling and managing social media content
  

Technical Skills / Platforms:

• Required experience with:

  • Facebook/Instagram and Meta Business Suite

  • Google Workspace (Gmail, Sheets, Drive, Docs)

  • Adobe PDF Reader/Editor

• Experience with or willingness to learn:

  • Scheduling of social media content, paid ads, and event pages

  • Canva (strong visual/creative eye preferred)

  • Bloomerang (Donor/CRM management - training provided)

  • Stable Secretary

  • The Jockey Club Online Horse Farm Management

  • MyRightHorse
    

Core Responsibilities

Communication & Coordination:

• Serve as the first point of contact for inquiries (email, Facebook messages, applications)

• Maintain open communication with the Director and know when to escalate or loop her in

• Weekly check-ins with the Director and/or Farm Manager

Adoption Support

• Process adoption applications promptly and communicate with applicants

• Post regularly on ATR social media platforms

• Manage a set number of paid ads per week

• Gather and post content including success stories, behind-the-scenes photos, and farm updates

• Respond to Facebook messages during the workweek

Data Entry & Record Keeping

• Transcribe veterinary notes and records into Stable Secretary

• Update horse intake and outcome records in Horse Farm Management

• Maintain current MyRightHorse listings

• Manage spreadsheets and internal tracking documents

Donor Stewardship

• Ensure timely acknowledgement of donations

• Assist with donor stewardship efforts, including:

  • Personalized thank-you cards

  • Inviting larger donors to visit the farm

  • Making phone calls when appropriate

  • Running and managing FB donation campaigns

• Assisting in promoting fundraising events

Compensation & Benefits

For the right candidate, salary starts at $20,000 a year, based on a 20 hour workweek.

• Weekends off

• Flexible hours once established with proven record of work

• PTO offered after 6 months, as well as additional unpaid time off on request

• Potential to become full-time after 12 months which includes generous PTO, a monthly healthcare stipend, and more.
  

How to Apply

Email your application to info@aftertheraces.org with the subject line:

Application: Administrative & Adoption Coordinator – [Your Last Name]

Applications should include:

• A résumé (No more than 2 pages)

• A brief cover letter explaining your interest in this role and in After the Races

• Evidence of at least a general level of horse knowledge

In your email or cover letter, please also briefly address the following question:

This role involves working independently while representing After the Races. How do you ensure your work is accurate, professional, and visible to your supervisor when managing tasks on your own?

Please note:

• A general level of knowledge regarding horses and horse terminology is a job requirement.

• Applications that do not follow these instructions may not be reviewed and likely will not solicit a response.

• Applications or job information requests sent by any avenues other than the e-mail address listed here will be ignored.